Complaints Procedure
Hannah Solicitors is committed to providing a high-quality legal service and we take all complaints seriously as we pride ourselves on the close relationship that we have with our clients. If you have a complaint about any aspect of our service, we encourage you to contact us as soon as possible. In our experience, most issues can be resolved in a short telephone call but if you would like to discuss any concerns, please contact our Practice Manager, Marcia French in the first instance by telephone or email:
• Telephone: 01933 588 022
• Email: m.french@hannahsolicitors.co.uk
Alternatively, you can make a formal complaint by following our procedure detailed below.
How to make a formal complaint:
1. Formal complaints should be made in writing using one of the following methods:
Via email: info@hannahsolicitors.co.uk
Via post: Hannah Solicitors LLP, 16 High Street, Rushden, NN10 0PR
2. How we handle your complaint
2.1. We will aim to acknowledge your complaint within five working days of receipt. A record of your complaint will be put on our Complaints Register.
2.2. Your complaint will be reviewed by Iftekhar Shah (Managing Partner and Compliance Officer for Legal Practice), or in his absence, a fellow partner, or our Practice Manager, who will investigate the details of your complaint and address your concerns. This may involve speaking to any relevant members of staff that worked on your case.
2.3. If your complaint is not complex, we will aim to give you a substantive response in writing within five working days of receiving your complaint. We will inform you of our decision and, if applicable, our suggestion/s for resolving the matter.
2.4. If your complaint is complex, or we require further information from you, you may be invited to a meeting in person, or we may request a video/telephone conference call to discuss the matter further. If so, we will contact you to indicate how this may affect the timings for a final response. If the date and time are unsuitable for you, please let us know as soon as possible.
2.5. If you do not want a meeting or it is not possible to meet with us, we will send you a detailed written response to your complaint, including (where applicable) our suggestions for resolving the matter.
2.6. If you are satisfied with the outcome of your complaint, your complaint will be regarded as closed and we will retain a copy of all correspondence for our records in line with current UK legislation.
3. What to do if you are not satisfied with our decision regarding your complaint
3.1. If you are not satisfied with the outcome of your complaint, you can refer your complaint to the Legal Ombudsman, an independent complaints body established under the Legal Services Act, who can investigate complaints about the legal service you have received from us.
3.2. The Legal Ombudsman expects complaints to be made to them within one year of the date of the act or omission about which you are concerned or within one year of you realising there was a concern. You must also refer your concerns to the Legal Ombudsman within six months of our final response to you.
3.3. The contact details for the Legal Ombudsman is as follows:
Legal Ombudsman
PO Box 6806
Wolverhampton
WV1 9WJ
Tel: 0300 555 0333 Opening hours are: 10am to 4pm, Monday to Friday